Patio area landscaping project completed by Greenscape.

Branch Coordinator

MAINTENANCE BRANCH COORDINATOR

 

Under the general supervision of the Branch Manager and the Corporate Controller, provide broad-based support to help with achieving Branch operational goals by facilitating and coordinating reporting within Branch and to Corporate.

 

ESSENTIAL ELEMENTS

 

  • Perform basic bookkeeping activities and update the accounting system.
  • Scan, code, and establish workflow on all invoices through TimberScan or Corporate AP personnel.
  • Maintain documentation and support on credit card purchases and submissions to Corporate for payment.
  • Complete and coordinate all check requests.
  • Maintain proper controls and documentation on Petty Cash.
  • Coordinate, & review, time submission (systemic or manual), and all forms relative to Payroll, ensuring employee time records are accurate and submitted to payroll by established deadline each week.
  • Coordinate submission of all HR forms to Corporate, including new hire paperwork and onboarding.
  • Maintain and update workflow procedures to ensure maximum efficiency, including developing standards and promoting activities that enhance operational procedures for Branch and Coordinator role.
  • Partner with HR to maintain office policies and onboarding as necessary.
  • Coordinate with IT department for Branch needs.
  • Ensure security, integrity and confidentiality of data.
  • Prepare reports and correspondence required by Management, including the use of SAGE application to generate Accounts Receivable & Accounts Payable related reports for review.
  • Compile, track, and update data for key metrics and deliverables to be executed by Branch.
  • Execute a variety of administrative duties including answering phones, filing, copying, etc.
  • Assist Branch and Account Managers with support tasks.
  • Maintain accurate and organized records.
  • Manage reports, memos, and correspondence for internal and external purposes.
  • Schedule, organize, and coordinate business meetings and conference calls.
  • Coordinate office supply replenishment and monitor cost control over office budget.
  • Facilitate/own projects relative to tax status or insurance claims.

 

SECONDARY ELEMENTS

 

  • Perform other related duties as assigned or as required.

 

REQUIREMENTS

 

  • Degree in Accounting, Finance or Business Administration preferred.
  • Three years successful office administration or customer service experience required.
  • Knowledge of basic bookkeeping principles and office management systems and procedures.
  • Outstanding knowledge of MS Office, TimberScan/SAGE software.
  • Excellent verbal and written communication and interpersonal skills.
  • Organized with the ability to prioritize and multi-task.
  • Reliable with patience and professionalism.
  • Comfortable dealing with and handling confidential information.
  • Proactive, takes initiative and responds to requests with a sense of urgency both internally and externally.
  • Ability to work independently within a team environment.
  • Critical thinking capabilities with a focus on detail and accuracy.
  • Bilingual (Spanish/Portuguese) a plus.

 

PHYSICAL DEMANDS

 

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard mouse, and other computing equipment.
  • Regular, predictable attendance is required.
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